• Provide administrative support to executives, including scheduling appointments, managing calendars, and arranging travel itineraries.
• Assist with the preparation of documents and presentations including spreadsheets, reports and other projects as assigned.
• Maintain and organize files, including confidential data and records.
• Manage and route incoming communications to appropriate parties or departments.
• Coordinate meetings, managing logistics including preparation of meeting materials, coordination with participants, and scheduling video conference sessions.
• Act as liaison between executives and staff members, providing information, resolving issues, and answering questions as needed.
• Perform general office duties such as answering phones, greeting visitors, and ordering office supplies.
• Maintain professionalism, confidentiality and client service in all interactions.
• Complete other duties as assigned.

• Education: At least a high school or senior high school diploma is required.
• Experience: Applicants must have 1 to 3 years of experience in administrative support, office management, or related fields.
• Computer Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Communication skills: Good written and verbal communication skills; ability to clearly convey information to superiors and colleagues.
• Organizational skills: Excellent organizational and time-management skills to perform various administrative tasks and handle multiple projects concurrently.
• Detail-oriented: Must exhibit attention to detail and accuracy, especially when summarizing or reviewing documents or preparing reports.
• Team player: Ability to work collaboratively with coworkers and maintain a positive attitude in a fast-paced environment.
• Adaptability: Able to work independently, take direction, and respond well to changing priorities.
• Customer service: Ability to maintain a professional and courteous demeanor, particularly when interacting with clients and customers.
• Problem-solving: Possess critical thinking and problem-solving skills to identify problems and offer creative solutions.

The Administrative Specialist/Assistant will be responsible for providing general administrative support to the department or organization, including managing records, scheduling appointments, preparing reports, coordinating meetings, and handling other administrative tasks as needed.