BASIC FUNCTION

Maintains and controls the General and Subsidiary Ledger accounts and business transactions of the company including preparation and analysis of financial records and accounting entries.

PRINCIPAL DUTIES AND RESPONSIBILITIES

May handle any of the following roles:

General Accounting

1. Performs general account analysis including bank statements both peso and dollar accounts, intercompany charges, accruals, prepayments, ads and promo costs, reimbursable costs and others.

2. Assists in the preparation of schedules included in the financial reports such as bank loans and short-term investments.

3. Does day-to-day clearing of collections, deposits and other general ledger clearing accounts in SAP.

4. Prepares monthly statements of charges and credits to affiliated companies, including joint office expenses.

5. Prepares monthly intercompany reconciliation reports.

6. Prepares monthly bank reconciliation reports.

7. Monitors and updates interim Construction in Progress accounts.

8. Prepares journal entries for dollar transactions and responses to intercompany charges.

Property Accounting

1. Checks and validates the Purchase Requisitions (PRs) to ensure charging to proper GL account and cost center.

2. Prepares analysis reports to explain variances between actual and budgeted amounts for major expenses such as labor, utilities and R&M. Replies to concerns and queries of Operations.

3. Prepares Profit and Cost Center reports (P&L per property).

4. Prepares monthly journal entries for accruals of major expense items and reclassifications of profit or cost centers.

Payables

1. Verifies the correctness of amount and completeness of Purchase Orders and Requests for Payment with supporting documents.

2. Charges expenses to proper GL accounts and cost centers by analyzing invoice, delivery receipts, expense reports and others.

3. Parks and prints Accounts Payable Vouchers (APVs) and submits to Senior Accountant for checking and posting in the system. Coordinates with Treasury for check printing.

4. Ensures correct recognition of VAT and withholding of taxes from payments.

5. Monitors payments particularly to contractors with progress billings and manpower agencies.

6. Attends to queries and issues that may raise by different units or by suppliers. Verifies vendor accounts by reconciling monthly statements and related transactions.

7. Maintains records of manual disbursements and check logbook for easy reference. Files paid vouchers to be used for monitoring and analysis.

8. Generates agency payroll register upon request via HRIS.

Payroll

1. Generates and processes bi-monthly payroll of employees in coordination with HRD and records expenses in the books.

2. Reflects valid deductions in the payroll register.

3. Assists in processing loans and cash advances of employees as well as payments to service providers.

4. Prepares reconciliation between HRIS and books in terms of employees’ availed company loans.

5. Records approved liquidation of employees’ cash advances to record expenses and close accountability in the books.

6. Assists in computation of tax refunds and final pay.

7. Prepares certification of government contributions as requested by the employee.

Tax

1. Prepares schedule, verifies with supporting documents and files LGU remittances monthly, quarterly and annually.

2. Assists in providing schedules of actual taxes paid for annual audit.

3. Assists in providing reconciliations and schedules for BIR audit.

4. Prepares and monitors amortization of prepaid city taxes.

5. Complies monthly, quarterly and semi-annual reportorial requirements with BIR. Scans individual BIR form 2307 submitted by tenants as forwarded by Collection Dept., in compliance with the quarterly SAWT report submission to BIR.

6. Handles E-Sales Reporting of various carparks to BIR in coordination with Carpark Operations.

7. Prepares monthly journal entries for BIR remittances and reconciling items if any.

8. Attends to suppliers’ request for Creditable Withholding Tax Certificates.

9. Responsible for the proper filing of all filed tax returns and receipts.

Please refer to job description.